Mapping

This help article discusses best practice for mapping and how the locked mapping function works.

AI Mapping

When doing a first year Silverfin file or if any new codes are set up in the client bookkeeping system for ongoing files then you will be presented with the following mapping screen upon opening up your file.

This will take a few minutes before it processes, then the mapping screen will appear. The mapping screen should be reviewed ensuring that the prepopulated mapped account is correct in relation to the account from the clients bookkeeping data.

If there are any mapped accounts which you do not agree with then you can manually override these. To do this, all you have to do is however over the mapped account you’d like to change and select ‘remap’ on the right hand side.

From here, a drop down menu will appear where you can manually select the code you would like to map to. Please be aware that when you are searching you may need to change the search option to ‘all accounts’ rather than ‘AI proposals’ to find the desired Silverfin code.

You may see instances where there are ‘uncertain AI proposals’ as shown below. If this does occur, all you have to do is select the appropriate account you’d like the code to map to.

It is important that you use AI mapping to map all codes in Silverfin even when just making one change as this helps the AI learn and become more accurate in the future.

Locked Mapping

When a period is locked in Silverfin, the mapping for that period also locks. This allows us to change mapping between financial periods without affecting prior year files.

This is useful, for example, where a bank account has moved from an overdraft (credit) balance in the previous year and is now in a positive (debit) balance and hence can be reflected this way in different periods. Other common nominals where this might happen can include VAT, directors loan accounts and intercompany balances. By reviewing the flip codes reconciliation this can also help identify any nominals that are possibly in the wrong section and need the mapping updated.

However, you should still ensure that any modifications to mapping between financial periods should be minimal and only at the request of the manager or CRM when completing the job.

When you unlock a period again, the applied mapping remains locked. You have the option to unlock the mapping again if you want changes to the mapping to be reflected in a period. As a safety measure, Silverfin have ensured that the file unlocking and mapping unlocking are separate actions.

NOTE: On the working papers working screen it will look like your mapping has changed in the previous year, however, when you review the accounts production workflow you will see that the previous year code is still in its original place.

NOTE: If there is anything in this help article that needs updated please get in touch with the Silverfin Experts.